09 June 2017
Cut your fleet
expenses down to size with TouchStar’s five steps to success
There’s no doubt about it, being a fleet manager is one of
the toughest jobs going when it comes to spinning the multiple plates of
managing time, costs and people.
Fleet managers are always exceptionally busy, but sometimes
even when they are fully on top of their duties there still may be
opportunities to improve their business. But these opportunities are often hard
to identify or, in some cases, hidden completely.
Efficiency is the name of the game. But driving efficiency
can take many forms. It could be cutting down on fuel wastage, giving your
drivers additional training on efficiency techniques, keeping better track of
work schedules and wages or even investing in new technology to automate
With that in mind, here’s our top five tips for cutting down
Although technology has been generally embraced across all
industries in the UK, there are still many individual processes that are
carried out manually.
Having to deal with stacks of paper reports or relying on
hand written notes often leads to much slower processing of information. What’s
more, manual processes are much more susceptible to errors.
Automated systems are now available make entering data much
simpler and quicker, and cloud-based systems can offer managers a real-time
view of what is going on in the business.
That kind of insight can make all the difference when it
comes to driving efficiency and improving the management of your business.
Develop your drivers
Putting new processes in place is one thing, but
understanding your drivers – their strengths and weaknesses – can often reveal
opportunities to improve in ways that you may not have thought.
Idling is often a key culprit, such as drivers perhaps
eating lunch in their vehicle with the air con on – and therefore the engine
running too. But idling includes any activity that means the engine is running
while the vehicle is not in motion, so consider this carefully as it could be
costing you money like a hole in your pocket.
But this shouldn’t be about catching drivers out, it should
be a process to help them become better, safer drivers. New telematics systems
can help to identify issues like harsh acceleration and breaking, which may not
only lead to dangerous driving but also add significant wear to a vehicle.
Don’t neglect your
Vehicles can be a major drain on resources, and maintaining
them properly – as well as dealing with unexpected mechanical issues – often
becomes a costly concern.
But it’s not all doom and gloom. The latest fleet management
solutions can record vehicle details, allow drivers to enter daily checks, add service
requirements and automatically send alerts when action needs to be taken to
ensure your fleet is running at optimal efficiency.
Back yourself with
One of the key enablers to improve efficiency is to have
reliable reports with accurate information that you can have confidence in.
For example, if your staff are filling out paper reports
after completing a job then you may make decisions based on their data, which
may not be accurate.
The latest fleet management solutions can include GPS time
stamps so that managers can see exactly how much time was spent in any location,
ensuring that customers are billed correctly and future estimates will be
This data can also help to deal efficiently with any
Driving efficiency is a journey, as there’s always another
step that can be taken. Once you have taken care of some of the larger issues,
there are often many smaller changes that can be made that, when added
together, can still have a major impact.
Route scheduling is a good example. GPS tracking systems can
certainly be a great driver of efficiency, but it also opens further
opportunity to calculate fastest routes, fuel usage, better scheduling and arrival
time notification alerts.